Customer
[K-8 public district, ~1,200 students across 3 campuses]. The 1:1 Chromebook fleet aged through COVID-era purchasing decisions and was losing units faster than loaners could absorb. IT had a grant window (ESSER pass-through from the state) that covered 1,200 units if pricing landed under [$425/unit].
The brief
- 1,200 Chromebooks, 11" touch, Chromebook Plus spec band
- Asset tag applied; bar-coded with district prefix
- Matching charging carts? Quoted but out of scope
- Delivery must land between June 15 and August 5
- PO billing, NET 30, ESSER-compliant line-item format
What we did
Grant-compliant quote
Line-item format with funding codes mapped to the district's ESSER allocation structure. Submitted for board review within 3 business days.
Summer delivery window
Shipped in two waves: 600 units on June 18, 600 units on July 22. Both arrived before staff return, staged at the district's central receiving with barcoded pallets matching the bar-code master.
Multi-year warranty option
Standard 12-month extended to 36 months on 500 of 1,200 units for a flat premium, covering the units deployed to grades K-2 where mishandling risk is highest.
Outcome
- 1,200 units
- Deployed by day one of school
- $15K under budget
- Vs. the grant cap
- 36-month coverage
- On 500 most-vulnerable units
- 2% RMA rate
- Over the first 9 months
"We had a hard deadline and a hard budget. The line-item quote matched our ESSER allocation, the asset tags were applied before the pallets hit receiving, and we came in $15K under."
What made this work
Education buying isn't general B2B procurement: the quote has to fit the funding source's line-item rules, the delivery has to fit the academic calendar (not the vendor's quarter), and the units have to land matched in cosmetic grade and battery health so a classroom of 25 doesn't have one obvious "bad" device. Grant-format quoting, scheduling around June-to-August windows, and matched-batch grading are what turned a tight grant into a clean rollout.
Refresh on a calendar that isn't yours?
We quote in grant format and ship in your delivery window.