For enterprise IT
Fleet refresh without the new-OEM price tag.
Mix of new and certified refurbished hardware, asset-tagged at the warehouse, shipped with a CSV that drops straight into your CMDB. Advance-replacement on fleet orders means no RMA wait at the user’s desk.
- Typical savings vs. new OEM list
- 30–50%
- Warranty on every unit
- 12 months
- Units unlock a named AM
- 50+
What’s included
What comes standard on a fleet order
Asset tag range applied at the warehouse
Send us your asset-tag template or sequential range; we apply labels before pack-out so units hit the user’s desk ready to track.
Serial + grade + functional-test CSV with every PO
Per-order CSV of serials, cosmetic grade, and functional-test pass. Drops straight into ServiceNow, Jamf, or Freshservice without reformatting.
Advance-replacement warranty pool for fleet orders
Warranty-failed units ship a replacement same-day from a reserved buffer while the failed device returns on a prepaid label. Terms on /legal/warranty.
Chain-of-custody log per PO
Signed handoff at each step — intake, grading, functional test, asset-tag application, pack-out, carrier pickup. Exportable PDF per purchase order.
Vendor onboarding kit
W-9, Certificate of Insurance, and ACH instructions bundled in one PDF so procurement and AP can set us up on the first pass.
Optional: NIST 800-88 certificates per drive
For units we source from your environment as part of a trade-in, each drive ships with a NIST 800-88 Purge or Clear certificate referencing its serial.
Pricing & payment
Volume bands and how you pay
Fleet volume bands
Percentage bands are indicative and quoted per purchase order. See /pricing for the full schedule and service fees.
- 1–9 units — List pricing from our live inventory.
- 10–49 units — Approximately 5% off list — indicative band, quoted per PO.
- 50–249 units — Approximately 10% off list plus a named account manager — indicative band.
- 250+ units — Custom pricing; contract terms and matched-batch reservations available.
Payment & terms
Net terms apply to approved accounts. International wires settle in USD.
- NET 30 on credit approval (same-day application, 2-day decision).
- Purchase orders accepted against an approved account.
- ACH, wire (domestic and international), and card payments.
- W-9 and Certificate of Insurance on request.
Process
How a typical refresh runs
-
01
Share spec + count + grade tolerance
Send the CPU, RAM, SSD, and display spec, the unit count, and the cosmetic-grade floor you will accept. We confirm availability the same day.
-
02
Matched-batch assembly confirmed
We reserve units that meet the spec, confirm the exact configuration on each line, and hold the batch against your PO.
-
03
Ship staged in waves with deployment windows
Release in waves that match your deployment calendar — by site, by team, or by week — so staging racks do not overflow.
-
04
CSV of serials delivered; advance-replacement queue stands by
On dispatch you receive the serial/grade/test CSV for CMDB import. The advance-replacement pool is live from the day the first wave lands.
FAQ
What IT departments ask first
Can you match a specific CPU, RAM, and SSD spec across a batch?
Yes. Send the exact configuration (for example: i7-1185G7 / 16 GB / 512 GB NVMe) and the count, and we confirm a matched batch before the PO lands. If the full count is not in stock we quote partial fulfilment with the balance against a firm lead time rather than silently substituting parts.
Do you carry new units or refurb only?
Both. Most fleet orders mix new and certified refurbished to hit a cost target — we break out the split on the quote so procurement sees what is what. New carries full manufacturer warranty; refurbished carries our 12-month warranty. See /legal/warranty for the full terms.
How does advance-replacement work?
During the warranty period, open an RMA in your account portal. For fleet orders we ship the replacement unit the same business day from a reserved buffer while the failed device returns on a prepaid label — the user is not left waiting for an RMA cycle. Pool size scales with the order.
Can you apply asset tags from my existing range?
Yes. Upload a tag template (PDF or barcode spec) plus the starting number or an explicit range, and we label each unit at the warehouse. The applied tag appears on the serial CSV alongside the device serial so your CMDB import lines up on the first pass.
Planning a fleet refresh?
Send a target spec and a unit count — we will come back with a matched-batch quote and a staged deployment calendar inside one business day.